Determine If You Can Request a Hearing
EFFECTIVE OCTOBER 1, 2018: Only individuals with a signed OAS Application and complete plans may request a hearing. You will know this by communicating with your Historic Preservation Planner.
This refers to applications for Special Certificates of Appropriateness and Final Evaluation for Designation as an Historic Resource.
Referral to Hearing Boards
Your application will be referred to Hearing Boards by the assigned Planner.
NOTE: We encourage you to collect your documents quickly, and leave enough time for this review (before any deadlines). It is important that you follow the naming convention in the below sequential order to prevent delays in further processing. If you already uploaded a specific document when you submitted your initial application and there were no changes (or expiration of document), there is no need to re-upload the same. Before uploading, please remove any protections that will prohibit a document from being merged when being uploaded to the legislative file. Before uploading, please “flatten” any pdf documents with electronic signatures that will prevent a document from being merged when being uploaded to the legislative file.
Documents You Will Need for Your Review with Hearing Boards
IMPORTANT NOTE: All documents submitted for a public hearing become a public record available to anyone who seeks public information. It is important that you do not submit any sensitive information, such as social security numbers, drivers license numbers, and bank account numbers, as part of your application materials.
Hearing Boards staff will obtain 1) your completed and signed OAS Application, and 2) all final documents you submitted to the Historic Preservation Office, directly from ePlan to incorporate to your public hearing file.
You will need to upload the following documents into the ProjectDox folder titled "Quick Review," and in the following sequential order:
01 - Proof of Lobbyist Registration (if applicable)
02 - Proof of Full Payment of Invoice: After you have called Hearing Boards to make an appointment, you will receive an invoice from Hearing Boards staff, per the attached fee schedule(PDF, 183KB).
You must pay the invoice before your appointment. PAY HERE
Final Evaluation for Designations, only:
03 - Signed, certification(PDF, 241KB) by person who prepared list of adjacent property owners within 500 feet
04 - Complete list of all property owners, in Excel(PDF, 353KB) format, not older than 6 months from today
Review Documentation with Hearing Boards
- Hearing Boards staff will review your paperwork for completeness. It is your responsibility that information and documentation provided to the City of Miami is accurate.
- If your documents are complete, you will be provided with your hearing date, time, and location.
- If corrections need to be made, you will be able to do so in ProjectDox, and re-schedule a new appointment to re-present your revised documents.
TIP: Revise your ancillary documents quickly and leave enough time for this appointment (before any deadlines), as Hearing Boards' schedule may be full for the immediate future.
Attend Hearing
Lastly, an authorized representative or the applicant themselves must attend the hearing. The published agenda will show all of your documentation.
Hearings typically take place the first Tuesday of every month at 3 pm at Miami City Hall.
At the hearing, you will be given a decision by the board.
Additional Information to Know Before Your Hearing
- You will be responsible, if needed, to bring an interpreter for the English language to any presentation before the Historic and Environmental Preservation Board.
- A valid power of attorney will be required if neither the applicant or legal counsel representing the applicant execute the application or desire to make a presentation before the Historic and Environmental Preservation Board.